Hey, Atlanta: These 8 Office Relocation Gaffes Can Cost You a Lot

office being prepared for a moveYou’ve got a business to keep going. And now you‘ve got to keep it going while you’re moving it from one location to another! How do you keep your Atlanta business growing and the profits flowing while your furniture’s going out the door? That’s the big question of office relocation! Give it a wrong answer, and your productivity and profits will go out the door with the furniture.

At A-1 Freeman Moving Group, we’ve got a correct answer for you – one that’s predicated on helping keep you from making 8 faux pas that we, as office relocation specialists, find all too often made:
  1. Not Planning Ahead. The first you get word that you’ve got to move, that’s when you ought to start planning for it. Unfortunately, too many companies launch into their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other vendors to put together a reasonable proposal for you, let alone properly deliver the goods and services you purchase from them. Keep in mind: too little time usually translates into too many errors. Let the size of your company and the complexity of your move – i.e., the number of steps that must be completed before other steps can be started – guide you in figuring out how soon is soon enough.
  2. Not Vetting Your Mover Completely. Office relocations are complex. You need a moving company that’s smart enough to handle office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just thinking about, make sure they’re legitimate. Visit https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, particularly for interstate commerce. Read the reviews at bbb.org. to see if any criticisms of them are on file with the Better Business Bureau. And, if at all possible, talk with other companies who’ve used them to find out how well they fulfilled their contractual responsibilities. It’s also worth your while to ask about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they observe standard chain-of-custody procedures.
  3. Not Coordinating and Communicating Properly with Your Mover. Your office relocation manager is obligated to work with the project manager your moving company has provided to see that your internal team and the moving company’s team are in perfect sync. Any amendments to the schedule have to be properly relayed to all those involved, thus helping prevent one delay from creating others and causing all sorts of gaffes and cost overruns.
  4. woman alone in empty officeNot Assigning Enough Internal Staff to Your Move. The complexity of any office relocation pretty much stipulates that you call on the help of employees from within your organization. Look for people in each department who comprehend their department’s needs well and have access to pertinent company records. That might not necessarily be the department head! To be honest, you’re often better off asking for the help of experienced but non-managerial staffers, as they’ll be more inclined to follow your relocation manager’s direction without argument.
  5. Not Keeping to Schedule. It’s seldom the case that an office relocation schedule slackens. Sure, various stages can be held up for this or that reason. But what typically happens then is that the schedule gets truncated. And that typically happens because the planning got started too late. And what happens when you try to compensate for lost time? More people from your side and the mover’s side are assigned more overtime hours. Everybody starts annoying everybody else. Things get confusing. Mistakes are made. And who pays for all this? Yep. Better to devise a pragmatic schedule up front and adhere to it.
  6. Not Budgeting Sufficiently for Your Move. Frankly, it’s not easy for any company that hasn’t experienced a relocation before to know just what its move will cost when all is said and done. To leave that cost to happenstance, though, or to budget for it insufficiently is a big mistake! At the outset, you must figure in recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses including new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your requirements you explore up front, the more controllable the expense of your office relocation will be.
  7. Not Having Enough Coverage. If you’ve decided to go with a professional relocation company of any renown, the potential for property damage is slight. That said, you should be prepared. Consult your mover about the coverage options they have and select the one that best serves your firm.
  8. Not Taking Care to Back Up Your Data. There’s no point in recounting horror stories here. Suffice it to say that when your office relocation is in progress, your company’s material records ought to be backed up digitally, wherever practicable. Those that can’t be digitized should be deposited safely in a warehouse. And your digital data ought to be backed up in the cloud. As a matter of record, losing such data or suffering its damage isn’t a frequent phenomenon. But do you really want to risk it? Then, for goodness’ sake, back it up!
A big way to prevent these sorts of mistakes – or to compensate for them effectively – is to employ a moving company that has a proven track record of successful office relocations. May we propose A-1 Freeman Moving Group right here in Atlanta? Research our credentials as we suggest above. Then check out our office relocation services and ...

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