How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't a question that your company will endure some downtime while you are moving to Atlanta, the question is the best way to minimize that window. In today's world, "downtime" refers to the moments you're offline and isolated from clients and suppliers--not the time spent physically moving pieces of furniture and equipment from one place to another.
 

You may find three main factors to decreasing your time offline, and when you employ all 3 you should be in a position to accomplish a seamless move. But here's the key--you won't be able to choose two out of three; there exists a synchronicity to the procedure which demands focus on every one of the 3 parts.

Point Person and Organizing

If you note a single thing from looking over this, it truly is that you need a single person in control. And that single person's primary project is to deal with all the planning and logistics of the move.

Identify a budget for the move and set your point person free to speak to and engage a professional office moving company in Atlanta. Here are a number of additional jobs your internal “concierge” can manage.

Service providers--everybody from the flower delivery guy to your telephone provider--have to know your move date as fast as possible, as well as any changes in the extent of their work. Create a timeline of when services are shut down in your current area and when they're going to be live in the new one. Preferably, there is a couple of days overlap to make certain you are covered if there's a snafu with the actual move.

Floor Plan

Get your point person a floor plan of the new location once you have any upfit details and share it with the professional movers in Atlanta. This info not only helps estimate costs (ground floor vs elevator, loading docks, and so forth.), however allows the team design the circulation of the move-in. A copy of the layout really aids the designers set desks as well as other components prior to the move and that therefore reduces the actual loading in the space.

IT Room

Consider it what you will--IT Closet, Server Room, Hallway of Despair and Confusion--the earlier you identify where that place is, your IT staff can get ready for running wires and cables and whatnot.

Possibly, should you be moving your workplace you're going to be likewise choosing the latest in technology. In the event that you've not improved your systems for a while, you'll be in for a pleasant delight--that large area you required for all your existing equipment has shrunk so much that you could only require a modest closet committed to the IT stuff.

Now's also a great time to evaluate your tech accessories--the devices that shields you if something goes wrong. These consist of your power backups, surge guards, fire extinguishers, and HVAC.

Infrastructure

In case you are making use of cloud and your team can work remotely over the move, you might be equipped to keep proceeding without any online outages. When that is not your situation, be sure that your moving wizard has each of these specifics under control.

Your IT staff will need to have all the cabling and connections for workstations, printers, and phones tested and geared up for action when the new devices enters in the door. Should you be getting new components, ensure it's all in place so they can turn it on as soon as the workstations get delivered.

Taking care of All the Details

Your concierge handles all the internal specifics and hands-off details as required to your moving company, vendors, and others which need to be knowledgeable. This frees up the other staff to keep working on their true jobs as opposed to pondering exactly where they will come across the files. It may also help morale to understand that there is a single person dealing with pretty much everything, and they also know where to go to be able to dispel the speculation that you'll be doing away with the free coffee.

In a nutshell, when you have a plan and the right point person and office moving company in Atlanta implementing that plan, your corporate move can be smooth and worry-free.

 

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